Office Assistant – keeping the office ticking
The Front of House role shares many close similarities with that of a Receptionist. Much like a corporate Receptionist, the Front of House position is of the utmost importance for every organisation that utilises a Front of House team. Read more here…...
New PA/EA Jobs – 28th November 2022
Are you looking for a Personal Assistant or Executive Assistant job in
London? Whether you are an experienced PA/EA, looking to move
industries or searching for a graduate Personal Assistant role, get in
touch with our recruitment consultants to begin your job search....
New PA/EA Jobs – 23rd November 2022
Are you looking for a Personal Assistant or Executive Assistant job in
London? Whether you are an experienced PA/EA, looking to move
industries or searching for a graduate Personal Assistant role, get in
touch with our recruitment consultants to begin your job search....
Looking for a job ?
Graduate Assistant to an UHNWI
£50,000-£100,000 DOE
West End
21/09/2023
Are you looking for a rare opportunity to work for the best, somewhere that will set your career apart from the rest? This hugely successful and reputable fast-paced boutique family office set within ...
EA Role – Impressive Investment Company – Maternity Contract
£65,000 - £80,000 DOE
London
07/09/2023
I am looking for a superstar Executive Assistant to support a dynamic and impressive Managing Partner in a fast-paced investment company based in Central London. The company has flexible working, focu...
WOW Private PA Job to UHNW Billionaire Family
£45,000 - £60,000 doe + bonus
London
20/09/2023
That WOW Private PA job!
My client are an UHNW billionaire family, a down to earth couple with 3 well-mannered children, seeking a superstar Private PA. Working from their gorgeous private home (wit...
Head of Operations - Outstanding Luxury Creative Co. - Opportunity to Travel the World
£45,000 - £55,000 depending on experience
London
12/09/2023
My client is a very sleek and creative Luxury Travel company catering for UHNW and high profile clients around the world. They are seeking a superstar Head of Operations / Operations Manager to overse...
Ambitious Graduate – Outstanding Role, Huge Potential & Mouth-Watering Benefits
£35,000 - £50,000 DOE
London
08/09/2023
A genuine chance of a lifetime and a great starting point for an exceptional graduate – this opportunity offers huge scope for career progression, with insane benefits.
Our client is an investment fir...
The Modern Secretary: traditional skills in a new world
A Secretary carries out the essential administrative functions that enable other qualified professionals to stay focussed on their practice. It’s a role that has evolved extremely rapidly through the last few decades as technology continues to encroach into their duties. However, the accuracy, diligence and intelligence of the Secretary still shines through and they are utilised by lawyers, doctors, surveyors, architects, and other professions across the world. Being at the centre of many, if not all (!), of an organisation’s processes, a Secretary’s knowledge both technical and practical can make the difference in the efficiency of a company.
Depending on firm, job sector and job responsibilities, salaries can range between £25,000 and £45,000 in the London marketplace.
Secretarial job responsibilities:
- handling correspondence – answering calls, taking messages
- managing diaries and (re)arranging appointments.
- typing documents – both audio and written.
- preparing and collating reports.
- filing and maintaining administration systems.
- organising and servicing meetings (producing agendas and taking minutes)
- managing other databases.
- liaising with relevant organisations and clients
- coordinating mail-shots and similar publicity tasks
- logging or processing invoices or expenses
- if more senior, recruiting, training and supervising junior staff.
Secretarial skills & qualifications
A secretary is normally the key support inside a firm or practice. A secretary ensures everyone and everything is in the right place at the right time. Therefore they must be highly organised and able to handle multiple tasks at any one time. They must combine being a super-admin, completer-finisher with the communication and interpersonal skills to liaise with everyone, at every level, in an organisation. Written and verbal command of language is essential in what is a heavily document and process based role.
It is not a requirement to hold specific qualifications in order to be a secretary but basic GCSEs in English and Maths are normally a given. However, there are various diplomas on offer in typing, shorthand, audio typing, IT and business administration in order to hone an individual’s skills.
Many secretaries will choose to specialise in a specific sector, where additional, technical knowledge can add to their value in a role. Therefore, a legal secretary may follow the CILEX qualification path, a medical secretary may wish to explore a medical secretary diploma amongst others.
It is also entirely possible for a secretary’s role to be a stepping stone into a professionally qualified career with many legal secretaries becoming paralegals and IFA’s secretaries becoming paraplanners, for instance.
If you’re looking for Personal Assistant, Executive Assistant, Private PA, Virtual Assistant or other Office Staff jobs please contact one of our recruitment consultants on 020 7468 0400 or email us.