Recent Posts

Office Assistant – keeping the office ticking

The Front of House role shares many close similarities with that of a Receptionist.  Much like a corporate Receptionist, the Front of House position is of the utmost importance for every organisation that utilises a Front of House team. Read more here…...

New PA/EA Jobs – 28th November 2022

Are you looking for a Personal Assistant or Executive Assistant job in London? Whether you are an experienced PA/EA, looking to move industries or searching for a graduate Personal Assistant role, get in touch with our recruitment consultants to begin your job search....

New PA/EA Jobs – 23rd November 2022

Are you looking for a Personal Assistant or Executive Assistant job in London? Whether you are an experienced PA/EA, looking to move industries or searching for a graduate Personal Assistant role, get in touch with our recruitment consultants to begin your job search....

Looking for a job ?

Private PA – High Profile Creative Genius

£75,000 - £100,000
London
01/12/2022
This is an outstanding opportunity for a commercially minded, highly intelligent but down-to-earth Private/Business EA with significant Private PA experience working in a very fast moving, entrepreneu...

Executive Assistant - Asset Management with Hybrid Working

£60,000 to £80,000
Mayfair, London
30/11/2022
A particularly exciting and entrepreneurial Asset Management firm based in fabulous, very well equipped offices in Mayfair are looking to fill a key role for the business. A high achieving Executive A...

Senior EA Job in the City - Prestigious Boutique Finance Firm

£60,000 - £70,000 doe
London
01/12/2022
Seeking an outstanding Senior EA with exceptional attention to detail to join an incredible small team in central London. Based in gorgeous offices in The Shard, this is a leading European firm who ar...

Business Assistant - Supporting Fast Paced Entrepreneur in Digital, Tech and Media

£60,000
London
24/11/2022
A fantastic opportunity has arisen for a tenacious hard-working and confident Executive or Business Assistant who is happy working at pace and turning their hand to all tasks. My client is an impressi...

Operations - Political PR, Central London

£30,000 - £35,000
Central London
29/11/2022
A very successful Political PR company in the heart of Westminster are looking for an Operations Assistant to join their young, fun, bright and hard-working team. They have a fantastic company culture...

The Modern Secretary: traditional skills in a new world

A Secretary carries out the essential administrative functions that enable other qualified professionals to stay focussed on their practice. It’s a role that has evolved extremely rapidly through the last few decades as technology continues to encroach into their duties. However, the accuracy, diligence and intelligence of the Secretary still shines through and they are utilised by lawyers, doctors, surveyors, architects, and other professions across the world. Being at the centre of many, if not all (!), of an organisation’s processes, a Secretary’s knowledge both technical and practical can make the difference in the efficiency of a company.
Depending on firm, job sector and job responsibilities, salaries can range between £25,000 and £45,000 in the London marketplace.

Secretarial job responsibilities:

  • handling correspondence – answering calls, taking messages
  • managing diaries and (re)arranging appointments.
  • typing documents – both audio and written.
  • preparing and collating reports.
  • filing and maintaining administration systems.
  • organising and servicing meetings (producing agendas and taking minutes)
  • managing other databases.
  • liaising with relevant organisations and clients
  • coordinating mail-shots and similar publicity tasks
  • logging or processing invoices or expenses
  • if more senior, recruiting, training and supervising junior staff.

Secretarial skills & qualifications

A secretary is normally the key support inside a firm or practice.  A secretary ensures everyone and everything is in the right place at the right time.  Therefore they must be highly organised and able to handle multiple tasks at any one time.  They must combine being a super-admin, completer-finisher with the communication and interpersonal skills to liaise with everyone, at every level, in an organisation.  Written and verbal command of language is essential in what is a heavily document and process based role.

It is not a requirement to hold specific qualifications in order to be a secretary but basic GCSEs in English and Maths are normally a given.  However, there are various diplomas on offer in typing, shorthand, audio typing, IT and business administration in order to hone an individual’s skills.

Many secretaries will choose to specialise in a specific sector, where additional, technical knowledge can add to their value in a role.  Therefore, a legal secretary may follow the CILEX qualification path, a medical secretary may wish to explore a medical secretary diploma amongst others.

It is also entirely possible for a secretary’s role to be a stepping stone into a professionally qualified career with many legal secretaries becoming paralegals and IFA’s secretaries becoming paraplanners, for instance.

If you’re looking for Personal Assistant, Executive Assistant, Private PA, Virtual Assistant or other Office Staff jobs please contact one of our recruitment consultants on 020 7468 0400 or email us