International Investment Firm - Facilities & Office Operations Manager (12 month FTC)
International Investment Firm - Facilities & Office Operations Manager (12 month FTC)
Job Reference 11-4769
Added : 12/03/2026
Expiry : 09/04/2026
Are you an organised, proactive professional who thrives in a hands-on, dynamic environment? Our client, a leading international investment management firm with offices worldwide, is seeking a Facilities & Office Operations Manager.
This is a pivotal role, responsible for managing the day-to-day operations of a busy office, overseeing facilities, and supporting senior executives with travel and administrative needs.
You will lead the facilities function, ensuring the smooth running of the office and a safe, efficient, and well-equipped working environment.
Key responsibilities:
Facilities & Office Management:
- Oversee all office operations, including team rotas, work allocation, absences, and temporary staff
- Manage office service contracts, equipment maintenance, and supplier standards
- Authorise office purchases, facilitate office reconfigurations, and manage premises projects
- Maintain relationships with building management, security, and fellow tenants, attending regular meetings
- Ensure Health & Safety compliance, including fire safety, risk assessments, and training as a Fire Warden
- Prepare budgets, monitor spending, and create efficiencies
- Oversee office leases, service charges, and day-to-day staff requests
- Support sustainability initiatives, including carbon emissions reporting and ESOS assessments
Events & Executive Support:
- Coordinate staff, director, and client events, including quarterly board meetings and dinners
- Provide executive support to the Group Finance Director, including diary management, travel bookings, and ad-hoc PA duties
- Act as a point of contact for global offices on facilities and travel matters
The Candidate:
- Excellent communication skills and the ability to prioritise varied workloads
- Flexible, motivated, and highly organised with strong multi-tasking and forward-planning skills
- Discretion and professionalism at all times
- Strong attention to detail while working to deadlines
- Travel coordination experience is advantageous, including understanding airfares
- Good familiarity with Microsoft Office applications – Word, Excel, PowerPoint
This is an exciting opportunity for a versatile professional to take ownership of a busy office environment, streamline operations, and make a real impact in a global business.
We act as an employment agency for this role. Knightsbridge Recruitment specialise in Chiefs of Staff, EAs, PAs, Private PAs, Team Assistants, Receptionists and Office Managers across all industries. If you are already registered with us please contact your consultant directly. Due to the large number of applications we receive, unfortunately we are not able to respond to them all individually.