How to recruit a great Admin Assistant

An Admin Assistant is vital for the smooth-running of a business. Also sometimes known as an Office Assistant, they provide both clerical and administrative support for individuals or a team. This is often a hybrid role incorporating elements of HR or Office Manager. As such they might be managing employee procedures, overseeing ad-hoc projects or dealing with general office tasks.

Duties could include anything from answering telephone calls or emails, receiving visitors, typing up documents, data entry, diary management and creating presentations. Along with the day-to-day running of the workplace, they will manage office budgets. This might involve keeping track of petty cash and other managing expenses. They will need to book and organise travel for other staff members and possibly even manage social media channels. Additionally, more experienced Admin Assistants can be responsible for overseeing the work of junior admin staff. The size of your business might determine just how varied the role is. Smaller businesses often need more jobs covered – including that of IT expert.

The job is usually office based and there is little expectation to travel. But this can be a demanding role and whoever you hire will need to be flexible. There is also an expectation to manage their workload to meet deadlines.

People applying for Admin Assistant jobs are often graduates wanting to gain experience in a certain industry or profession. In some cases, they will expect training on the job and hope to find skills, which can help to develop their career further. Investing in a strong member of your team can really pay off – as once you’ve got an employee who works well and that you can trust they can climb the career ladder to offer even more value to your business.

Some companies like to recruit Temps to fill the gap of a full-time Admin Assistant – if they need an extra pair of hands for a particular project. Temporary work can often lead to permanent positions as it gives you an opportunity to try different candidates before settling on someone who is a good fit for the role.

What to look for in a good Administrator candidate ?

Depending on the scope of the job and size of the business, you might look for candidates with particular degrees but this is not a prerequisite for the role. If a degree is important to you look for those who have either studied a subject related to your industry or something such as property, finance or law. All of which bring transferable skills.

Alternatively someone with strong communication or writing skills, knowledge of business management, computer sciences or public relations or office-based work experience could make a candidate stand out to you. Passion and an interest in the sector you are hiring for will also come across in the right person.

We expect our candidates to have excellent IT and typing skills. Likewise, competency with software such as Microsoft is essential, as is experience using content management systems. As an added bonus we look for people who are familiar with industry-specific programmes and software.

Whoever you recruit, they will need to be able to hit the ground running. So they should be efficient and have high attention to detail. Our recruitment consultants look for people who can work productively on their own, use their initiative and follow instructions well. They need to be manage well under pressure and above all exude good attitudes such as tact, discretion and reliability.

How much do Admin Assistants earn?

They will expect to be paid £22,000 for a junior role up to £60,000 a year for a more senior hybrid one.
Browse our current job roles >
If you’re looking to hire a Personal Assistant, Executive Assistant, Private PA, Virtual Assistant or other Office Staff please contact one of our recruitment consultants on 020 7468 0400 or email us

Recent Posts

Hustle Culture: Rise and Grind or Rise and Unwind?

From neon signs practically pulsating with the mantra “Work Hard, Play Hard”, to individuals flaunting their pre-work workouts online, accompanied with #girlboss and #riseandgrind, hustle culture has successfully woven itself into the very fabric of our existence. ...

Why Inclusion is Essential to Future-Proof Your Business

Imagine waking up in a world where repetition has replaced rhythm. Where the same song plays throughout your morning shower every single day, only to then find it persistently looping during your evening exercise class. A world where every note strikes the same chord, every jukebox is stocked with the same tune. In this monotony you’d find yourself yearning for melodies that other musical genres have to offer. ...

Barbie’s Evolution: Inspiring Careers Beyond the Doll

Barbie’s legacy extends beyond being a mere plaything; she’s a cultural icon that has not only reflected societal norms but has also played a role in shaping perceptions of women’s roles in various professions. As we delve deeper into Barbie’s multifaceted journey, we uncover how her influence extends into the professional realm, particularly in the evolving landscape of Personal Assistants (PAs), Executive Assistants (EAs) and Private PAs. ...

Looking for a job ?

Executive Business and Private PA for Dynamic Founder/CEO

£70,000 to £95,000 DOE
Mayfair, London
12/02/2024
A very successful and supportive asset management firm based in Mayfair is looking for a high-achieving EA/Private PA to support their dynamic Founder/CEO on both the business and private side of his ...

Personal EA for Successful Real Estate Investor

£55,000 - £75,000 DOE
South West London
24/02/2024
A highly successful real estate developer and investment founder is looking for a hands on, bright and switched on EA. A fantastic opportunity to support him and his family with their busy private li...

EA - Hugely Exciting Global Entertainment Company

£60,000 - £70,000 DOE
London & Hybrid
12/02/2024
A very exciting global and growing entertainment company are looking for a top-rate, fast-paced EA to support the Head of their Investment Team. The company’s range of interests is far-reaching, from ...

ENTREPRENEURIAL PEOPLE PERSON

£30,000 - £40,000 base, £40k - £70k OTE
London
29/02/2024
Established, very successful boutique consultancy is growing and looking for impressive individuals looking for their next challenge. Based near Sloane Square, it’s an excellent opportunity to become...

Fast Paced EA for Niche Private Equity Firm - Mayfair

£60,000 to £65,000 DOE
Mayfair London
09/02/2024
A very successful and vibrant Private Equity firm based in the heart of Mayfair is looking for a bright, social and proactive Executive Assistant to join their team. There are six people in the London...