Personal Assistant for Philanthropic UHNW Family Office
Personal Assistant for Philanthropic UHNW Family Office
Job Reference 6/4624/FOPA
Added : 15/08/2025
Expiry : 12/09/2025
A very collaborative and friendly Family Office based in West London is looking for a numerate Personal Assistant for their exceptionally appreciative and personable Chief of Staff, and to support the Trustees of their significant charitable foundation.
• Provide holiday cover for the Personal Assistant to the Principals
• Assist with preparations for events which may be taking place at the family’s properties or elsewhere
• Support the Chief of Staff with inputting payment details and maintaining appropriate records of payments made on QuickBooks
• Assist the Chief of Staff with spot-checking staff expenses and credit card receipts
• Other ad hoc errands and support to the Chief of Staff and Principals, as required
• Run errands for the Principals, which might include (but not limited to) shopping, gift buying, deliveries and collections
The Foundation
• Responsible for Trustees' travel arrangements for Board meetings and other meetings
• Coordinate logistics for the Trustee trips (which take place once or twice a year), including accommodation and travel arrangements
• Organise away days, trips and celebrations for the staff team (e.g. annual away day, Christmas party)
• Support the Grants Manager with printing and distributing meeting materials; and
• Monitor the info@ mailbox and direct queries to the required recipient.
Office building
• Act as Front of House at the office – answer the door, welcome guests and take deliveries
• Manage and maintain the calendar for the large meeting room, which is shared between entities
• Responsible for fruit and milk deliveries
• Prepare tea, coffee, chilled water and refreshments for meetings taking place at the office in the office.
The right candidate will have at least 4/5 years as a Team Assistant or PA and be numerate, able to input payments and maintain records of payments made on QuickBooks, and be interested in or have worked in a philanthropic environment
We act as an employment agency for this role. Knightsbridge Recruitment specialise in Chiefs of Staff, EAs, PAs, Private PAs, Team Assistants, Receptionists and Office Managers across all industries. If you are already registered with us please contact your consultant directly. Due to the large number of applications we receive, unfortunately we are not able to respond to them all individually.
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